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Information for Suppliers

Supplier Information

Becoming a Supplier

Point Park University welcomes new suppliers, especially those with innovative products or services that will improve quality and reduce costs.

The University purchases goods and services of the best value, as defined as the optimum combination of quality and price. In order to obtain this value, the Procurement and Business Services Department relies on supplier expertise in their given commodity field, practices value analysis, and is receptive to supplier suggestions regarding potential areas for cost savings.

If you are interested in doing business with Point Park University, please review the Supplier Code of Conduct Policy, the information on Doing Business with Point Park University, and Delivering to Point Park University first.  You may also review the Purchase Order Terms and Conditions

Once you are familiar with how to work with the University,you may contact Linda Stojan (412-392-8076) in the Procurement and Business Services Department.  In person meetings are by appointment only.

A meeting or phone conversation does not guarantee business or that the firm will be placed on any bid lists.  The University will contact your business if and when a need arises for the product and/or service.  The information collected may be shared with the appropriate University department and the rest of the Procurement and Business Services staff.

Read about the University's commitment to sustainability in the Academic Village master plan and throughout the campus.

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Supplier Performance

Although price is often a determining factor in supplier selection, past performance in terms of delivery, quality, and responsiveness may outweigh pricing when justified by the nature of the contract.  Therefore, your efforts to deliver when promise, to provide quality goods, and to respond seriously and promptly to complaints, etc., are duly noted and may be rewarded by follow-on business.

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 Competitive Bidding Policy

The University’s Competitive Bidding Policy is as follows:

General Commodities (Furniture, Computers, etc.)

Purchase Amount

Action to be Taken:

$0 - $4,999

Competitive bidding not required, but competitive pricing can be sought at discretion of Procurement and Business Services

$5,000 - $10,000

Competitive bidding can be waived at discretion of Assistant VP, Procurement; informal bids may be obtained from 2 -3 qualified suppliers; quotes may be obtained verbally if deemed to be in the best interests of the University.

Over $10,000

Formal competitive bidding process is required. Bid “package” should be sent to a minimum of three qualified suppliers. Competitive bidding is waived only if authorized in writing by Senior Vice President, Finance & Operations.

Service Contracts (Maintenance; Professional Services; Consultants)

$0 - $20,000

Competitive bidding not required

$20,001 - $40,000

Competitive bids may be obtained at the discretion of Procurement and Business Services. Procurement reserves the right to waive bids if the cost of specification preparation will exceed any potential savings to the University. Note, however, that such contracts $3,000 or more must be reviewed by the Business Office and Procurement & Business Services, and contracts $10,000 or more must be signed by the Senior VP of Finance and Operations.

$40,001+

Formal competitive bidding process is required. RFP should be sent to a minimum of three qualified service providers. Competitive bidding is waived only if authorized in writing by Senior VP, Finance & Operations.

Construction Requirements

$0 - $99,000

Competitive bidding not required

$100,000+

Construction requirements in $100,000 or more will be subject to formal competitive bidding, unless this requirement is waived in writing by the Senior VP, Finance and Operations. Note, however, that construction contracts $3,000 or more must be reviewed by Procurement and Business Services, and construction contracts $10,000 or more must be signed by the Senior VP of Finance and Operations.

Refer to the Construction Management Policies and Procedures Manual for more information.

Purchases made through an established consortium or governmental agency, such as but not limited to E & I Cooperative, COSTARS, or the State of PA do not have to be competitively bid but MAY BE bid at the discretion of Procurement & Business Services.

 As a private institution, the University is not required by law to select the "lowest" bid. Rather, we strive to obtain the "best evaluated" bid in terms of price, terms, satisfaction, adherence to specifications, and ability to meet delivery requirements.

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Professional Affiliations

Procurement and Business Services personnel are active members of the National Association of Educational Procurement (NAEP) and the Institute for Supply Management (ISM)-Pittsburgh.  As members of the professional organizations, we adhere to the Principles and Standards of Ethical Supply Management Conduct available at http://www.ism.ws.

Gratuities

Point Park University employees are prohibited from accepting gifts from suppliers.  While we appreciate the intent of an offered gift, we prefer your continued support in providing the University with the highest quality goods and services at the most competitive price possible.

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