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Registration Clerk IV

 

CLASSIFICATION:    Registration Clerk IV    (Union position - SEIU, Local 32BJ)                                         

 DEPARTMENT:      Office of the University Registrar

 REPORTS TO:         Registrar

REQUIREMENTS: 
Bachelor's Degree Required.  Minimum two years related work experience, preferably in higher education. Excellent written and verbal communication skills.  Student service oriented.  Ability to work to established deadlines. Excellent problem solving skills necessary.  Must be able to work flexible hours including evenings and Saturdays if necessary.  Work schedule is 10 a.m. - 6:00 p.m. Monday thru Thursday. Friday hours will be 8:30 - 4:30.

PRIMARY FUNCTION:            
Perform a variety of administrative functions in support of the student records function of the Office of the University Registrar.  Responsibilities require a thorough knowledge of department services and functions as well as knowledge of the Buckley Amendment (FERPA) governing the maintenance and processing of student records.

 DUTIES:

  1. Process internal and external requests for student transcripts, mail transcript request forms in response to student inquiries, check for financial clearance, communicate reasons to students when transcripts cannot be released. Stamp transcripts with official or unofficial seal prior to mailing.
  2. Prepare student enrollment verification forms and letters.
  3. Prepare student mailings for registration.
  4. Responsible for distribution of appropriate departmental mail.
  5. Maintain Emergency Contacts student data and address changes.
  6. Data entry on all advanced standing evaluations for current students.
  7. Processing and recording of all student course substitutions, change of major and change of minor.
  8. Graduation application processing and file organization for degree conferral.
  9. Maintain form supply and ordering processing.
  10. Greet students, faculty and staff. Answer departmental phones. Respond to student inquiries and direct students to appropriate staff to assist.
  11. File transcript request forms, registration forms, and other student records.
  12. Maintain strict confidentiality of student records - adhere to the requirements of the Buckley Amendment as it applies to student records.
  13. Process registrations, schedule changes, course withdrawals, complete withdrawals, independent studies, and internships. Check registration screens for re-admission clearance, probation, immunization, closed classes, repeated classes, etc.
  14. Log attendance rosters on spreadsheet each term.
  15. Order office supplies and print materials.
  16. Administrative support for University Registrar, Associate Registrar and Assistant Registrar.
  17. Perform special projects or other related duties as assigned.

Qualified applicants should forward a letter of application and resume via email to HROffice@pointpark.edu (preferred) or mail to:
Point Park University
Human Resources Office
201 Wood Street
Pittsburgh, PA 15222

When responding via email please reference - REGISTRATION CLERK IV - in the subject line.

Please submit documents in Rich Text (.rtf) Word document (.doc) or Adobe Portable Document Format (.pdf).

All emails submitted will receive an automatic confirmation email.  Due to some junk mail filters, the confirmation email may not reach you.  To ensure receipt of the confirmation email, utilize the return receipt option built into your email program when sending your information. 

NO PHONE CALLS PLEASE.  Due to the high volume of resumes received, Point Park University will not be able to respond to inquiries regarding the status of your resume. If we determine that your skills and experience match the position requirements, we will contact you to discuss the opportunity further. If you do not hear from us, we encourage you to revisit our website at www.pointpark.edu for the status of the position and future opportunities.