Department: Office of Full-time Admissions

Reports To: Director of Admissions and Office and Technology Manager

Requirements: 
Associate degree or equivalent college credits, technical school training in secretarial and/or computer background or equivalent experience in higher education.  Must be able to type 50 WPM minimum.  Proficiency in Windows Operating Systems, Microsoft Office products required. 

• Excellent communication, attention to detail, and typing skills a must. 
• Must be a self-starter who can work with little supervision.
• Must be able to multi-task and maintain focus on those tasks

Primary Function:
Answer telephone, schedule appointments, greet prospective students and their families, log and distribute mail, and assist with the data entry of applications for admissions.

Duties

1. Use Microsoft Outlook to coordinate on-campus visits.  This includes scheduling the appointment that will encompass an admission interview and campus tour.  It can also encompass a meeting with financial aid, meeting with academic department of interest, observing a class, and lunch.
2. Send confirmation letters to prospective students and their familes who will be visiting the campus.
3. Log and distribute mail twice daily.  This includes differentiating between official, unofficial, final, or transcripts that aren’t final and processing that transcript and/or entering it into Jenzabar accordingly. 
4. Use the Jenzabar Admissions module to enter applications for admissions and verify data to caller’s questioning receipt of application items.
5. Use the both the Jenzabar Admissions and Registration modules to enter tuition deposits for new, incoming students.
6. Greet prospective students and their families.
7. Answer all calls on the toll-free and main department extension lines.
8. Mail guidance counselor packets and University promotional items as requested.
9. Perform other duties as assigned.

Qualified applicants should forward a cover letter and resume via email to HROffice@pointpark.edu (preferred) or mail to:  
Point Park University
Human Resources Office
201 Wood Street
Pittsburgh, PA 15222

When responding via email please reference - Secretary/Receptionist III- in the subject line.

Please submit documents in Rich Text (.txt) Word document (.doc) or Adobe Portable Document Format (.pdf).

All emails submitted will receive an automatic confirmation email.  Due to some junk mail filters, the confirmation email may not reach you.  To ensure receipt of the confirmation email, utilize the return receipt option built into your email program when sending your information. 

NO PHONE CALLS PLEASE.  Due to the high volume of resumes received, Point Park University will not be able to respond to inquiries regarding the status of your resume. If we determine that your skills and experience match the position requirements, we will contact you to discuss the opportunity further. If you do not hear from us, we encourage you to revisit our website at www.pointpark.edu for the status of the position and future opportunities.