POSITION: HUMAN RESOURCES SPECIALIST
REPORTS TO: DIRECTOR OF HUMAN RESOURCES
FLSA Classification: Non-exempt
REQUIREMENTS:
Bachelor’s degree (preferably in human resources) or equivalent experience; prefer at least three years of HR experience with employment and employee benefits. Strong service, communication and organizational skills, and ability to interact effectively with faculty, staff, and students; ability to perform multiple tasks with minimal supervision. Experience with Ceridian human resources information system is a plus. Must be dependable, detail-oriented, and strictly confidential. Individual must be able to multi-task in a fast paced, team focused, work environment. Demonstrated proficiency in Microsoft Office products (Word, Excel, and Outlook).
SCHEDULE: Monday through Friday, 8:30 AM to 4:30 PM with flexibility to work other hours as needed.
PRIMARY FUNCTION:
Administer and coordinate multiple functions in the Human Resources Office with emphasis on employment, employee benefits, and payroll related data entry. Perform a variety of human resources functions, projects, report creation , internet/intranet postings, new hire orientations, and miscellaneous duties for the Human Resources Office.
DUTIES:
- Maintain the confidentiality of Human Resources and Payroll records and information including employee personal information.
- Benefits Administration:
- Check invoices for health, dental insurance and other benefit programs to verify that all personnel additions, deletions or changes are included; coordinate with Payroll Office; and resolve discrepancies with insurance carriers and benefits vendors.
- Approve enrollments, changes/additions/terminations in benefit programs; maintain relationship with benefit plan representatives, resolve problems as necessary.
- Conduct new employee orientation, including explaining the various benefits program to new employees; ensure that benefits enrollment and change forms are completed and returned in a timely manner and coordinated with the Payroll Department.
- Determine the appropriate amount of tuition remission and restrictions for all employees (according to job classification); complete and authorize University tuition remission request form and notify appropriate departments. Coordinate external tuition exchange programs, CIC & TE.
- Assist in the coordination of open enrollment for health insurance, retirement, and dental plans and other benefit programs; maintain communication with University community.
- Coordinate COBRA initial notification and termination notifications with third party: ensure that the reimbursement from the outside vendor is appropriately submitted to the business office and to the corresponding account.
3. Employment duties such as ad placement, job postings, resume processing/tracking and maintaining search files, scheduling, background and reference checking, and assist with some telephone screening or interviewing.
4. Coordinate, maintain, and generate Human Resources-related files, records, and reports; maintain human resources information system and related files and records; generate reports, as needed.
5. Process HR documents such as new hire documents; check Human Resources authorization documents; ensure timely and accurate completion of I-9 documents.
6. Input HR information accurately into the payroll system, Jenzabar and other HRIS systems/databases as applicable.
7. Coordinate drafting and distribution of office communications including office memos, letters, quarterly HR Newsletter, website pages and other notices.
8. Assist with Human Resources-related events such as employee recognition luncheon, employee recognition awards program, fall benefits fair, etc. as needed.
9. Back-up to HR/Payroll Assistant, including such duties as coordinating temporary staffing requests from supervisors/managers; process invoices; and processing hiring approval paperwork and routine administrative support as needed.
10. Perform other duties or special projects as required or assigned.
Qualified applicants should forward a cover letter and resume via email to HROffice@pointpark.edu (preferred) or mail to:
Point Park University
Human Resources Office
201 Wood Street
Pittsburgh, PA 15222
When responding via email please reference - HR SPECIALIST- in the subject line.
Please submit documents in Rich Text (.txt) Word document (.doc) or Adobe Portable Document Format (.pdf).
All emails submitted will receive an automatic confirmation email. Due to some junk mail filters, the confirmation email may not reach you. To ensure receipt of the confirmation email, utilize the return receipt option built into your email program when sending your information.
NO PHONE CALLS PLEASE. Due to the high volume of resumes received, Point Park University will not be able to respond to inquiries regarding the status of your resume. If we determine that your skills and experience match the position requirements, we will contact you to discuss the opportunity further. If you do not hear from us, we encourage you to revisit our website at www.pointpark.edu for the status of the position and future opportunities.