Assistant to the Chair - Cinema
Department: Cinema Arts Department
Reports to: Chair, Cinema Arts Department
Requirements: Bachelor’s degree required; previous administrative experience desired. Position requires an ability to perform a full range of administrative functions including office and budget monitoring; staff communications; computer skills using advanced word processing and excel; strong organizational, communications, writing, social media and web research skills. Prior experience with student information systems and other web-based communication systems and tools preferred.
Primary Functions: Provide administrative and organizational support to the Chair and Faculty of the Cinema Arts Department as well as to the Graduate Program Director of the MFA in Writing for the Screen & Stage and its Faculty. Additionally, COPA expectations are to include providing secondary support to students, staff, faculty and guests in a professional and courteous manner; working in a collaborative fashion while maintaining a positive attitude; treating all with respect; and, taking personal responsibility for excellence.
- Serve as the first point of contact for the Cinema Arts Department: receive, screen and direct visitors; answer phones; take messages and refer telephone calls; maintain effective communications with students, faculty, staff, alumni and the general University community.
- Coordinate apprenticeship program; train, schedule, and supervise department apprentices.
- Process purchase orders, invoices, check request forms and employment/payroll forms as Maintain confidential records and reports; maintain filing systems in an organized manner.
- Assists new faculty with orientation to department and university policies, procedures, and resources.
- Oversee management of office spaces in the department; maintain inventory and order supplies as needed; coordinate and manage office equipment repair and services contracts.
- Coordinate services and support of the following departments: Information Technology, Media Services, Student Production Services, Housekeeping, Physical Plant, Human Resources, Conference and Events, Academic Affairs, and the University Library.
- Assist in the maintenance of the alumni database.
- Assist in the creation and distribution of information and media to social media, university web content editor, and promotional outlets.
- Provide logistical support for various department event(s), activities, guest speakers, and end of the semester student work showcases.
- Provide faculty with advising support.
- Assist students with questions regarding department and university policies and procedures.
- Troubleshoot queries regarding schedules, classes, course substitutions, transfer credits, etc.
- Revise and distribute Cinema Arts Department Student Handbook (annually).
- Distribute information to students about employment, internship, classes, local events, film festival opportunities, and other relevant information.
ADMISSIONS AND RECRUITING SUPPORT
- Provide support to COPA recruiting/marketing and Admissions department as required for Cinema Arts and MFA student recruitment.
- Provide information regarding the department and the university to prospective students and families and connect them with faculty to learn more.
- Supervise and assist in the creation of marketing material for Cinema Arts Undergraduate and MFA programs.
DEPARTMENT CHAIR & GRADUATE PROGRAM DIRECTOR SUPPORT
- Compose and type letters, e-mail, reports, and other documents as required by the department chair and/or MFA Graduate Program Director.
- Reconcile monthly credit card expense reports.
- Provide logistical support for faculty and staff searches.
- Assist with implementation of course-scheduling revising.
- Run end of semester academic reports and assist with distribution of progress advisory communications.
- Work on special projects as needed.
CLASSROOM/LEARNING TECHNOLOGY SUPPORT (if/when necessary)
- Oversee student workers who support faculty in classrooms with remote learning technology.
- Schedule student workers to perform classroom monitor work; reassign and handle call offs where necessary.
- Provide support to faculty with remote learning technology, including classroom cameras.
- Answer student and faculty questions regarding use of the camera technology.
- Coordinate with other Assistants to the Chairs and the CIE to ensure coverage and response to camera issues.
- Be the liaison between Media Services and Faculty regarding camera use, training, and troubleshooting.
Qualified applicants should forward a cover letter and resume via email to HROffice@pointpark.edu (preferred) or mail to:
Point Park University
Human Resources Office
201 Wood Street
Pittsburgh, PA 15222
When responding via email please reference - ASSISTANT TO THE CHAIR - in the subject line.
Please submit documents in Rich Text (.txt) Word document (.doc) or Adobe Portable Document Format (.pdf).
All emails submitted will receive an automatic confirmation email. Due to some junk mail filters, the confirmation email may not reach you. To ensure receipt of the confirmation email, utilize the return receipt option built into your email program when sending your information.
NO PHONE CALLS PLEASE. Due to the high volume of resumes received, Point Park University will not be able to respond to inquiries regarding the status of your resume. If we determine that your skills and experience match the position requirements, we will contact you to discuss the opportunity further. If you do not hear from us, we encourage you to revisit our website at www.pointpark.edu for the status of the position and future opportunities.
Point Park University is an Equal Opportunity Employer.