Skip to main content

 

POSITION:                                           Human Resources Coordinator                                                                                                                                                 

REPORTS TO:                                      Director, Human Resources       

REQUIREMENTS:                                Bachelor's degree (or equivalent of an associate’s degree and directly related skills and experience); minimum of two years related work experience in human resources administration, federal and state work-study administration and payroll processing. Ability to work well independently and adept at multi-tasking. Excellent communication, organizational, and mathematical skills and the ability to work well with all university constituencies. Must have great attention to detail and have strong computer sills including Excel, Word, Outlook, and HRIS/payroll systems, and other database systems.

PRIMARY FUNCTION:                      Responsible for planning, developing, implementing and evaluating student human resource and payroll issues. Coordinate and manage student employment programs, policies and payroll. Develop and conduct student employment orientation programs for supervisors, and student workers.  Coordinate other HR functions with respect to HR compliance.

DUTIES:

Maintain the confidentiality of Human Resources records and information including employee personal information when performing the following duties:

Federal Work-Study

  1. Conduct job analysis in Fall and Spring to determine departmental allotment. Communicate allotment to supervisors by letters and conduct summer policy review sessions.
  2. Conduct student orientations at the beginning of the Fall and Spring semester. Ensure that all students are eligible to participate in the federal work-study program.
  3. Coordinate assignments with supervisors, develop and maintain detailed job descriptions and evaluate selection through supervisor and student follow-up.
  4. Administer the Federal Work-Study Program: review student applications, coordinate placement, maintain federally required documents, and contact supervisors with start information
  5. Examine and process timesheets according to federal and Point Park University student employment guidelines. Ensure that all requirements are met and that the student does not work over their financial aid award amount per semester. Follow up with supervisor on any student who exceeds their award for budget reconciliation. 
  6. Reconcile all payroll records with Payroll Office, Business Office and Financial Aid Office. Provide reports to all offices on a monthly basis.
  7. Communicate with students and supervisors regarding job duties and responsibilities, working conditions, budget issues and other related policies and procedures.
  8. Manage federal work-study budget; oversee departmental usage and student award amounts on a monthly basis. Create usage reports and distribute to department supervisors on a monthly basis
  9. Partner with local non-profits to provide off-campus, community-service work study positions. At least one non-profit must have a position where elementary students are tutored in reading or math. Community service must account for at least 7% of the yearly budget usage.
  10. Utilize Schoology to provide eligible students with information and forms for federal work study.

PHEAA State Work-Study Program and Community Service Program (FWS related)

  1. Coordinate SWS paperwork process during the Fall and Spring semesters with the apprenticeship and honor’s assistantship programs to enroll eligible students to SWS program.
  2. Provide PHEAA with bi-weekly payroll reports in order to initiate reimbursement process.
  3. Track and coordinate new hire and payroll process for SWS program. Keep all federal and state required documents in order. 
  4. Reconcile all PHEAA SWS checks and distribute reimbursement to appropriate account by providing check and distribution report to Controller.
  5. Recruit summer student hires in to PHEAA SWS program in order to receive 50% reimbursement, for those eligible. Communicate policy and procedures with supervisors and students
  6. Process Summer SWS separately from Fall and Spring SWS for reconciliation purposes.
  7. Administer PHEAA reimbursement of FWS community service spending by spreadsheet tracking and reports to PHEAA.
  8. Ensure all SWS positions can be related to the students’ major/s and/or minor/s

Apprentice and Honors Assistant Programs

  1. Partner with COPA, SOC, and Pioneer Records to help administer Apprentice programs. Partner with Honors Program to help administer assistantship program
  2. Develop payroll coordination and tracking, and all other required program administration systems in order to administer the programs in the Human Resources Office.
  3. Administer usage and Dayforce entry. Coordinate bi-weekly pay and timesheets with Payroll Office. 
  4. Communicate spending issues with department chair, supervisor and students.

Graduate Assistantships

  1. Administer graduate assistant program.
  2. Ensure all open positions are posted to the University website and that Graduate Admissions is aware of open positions.
  3. Work with the hiring department to ensure students complete the onboarding process.
  4. Issue offer letters for graduate students and process tuition remission on a semester by semester basis.
  5. Administer usage and Dayforce entry. Coordinate bi-weekly pay and timesheets with Payroll Office.

Other/HR Associate Back Up Duties

  1. Responsible for various part-time staff employment (onboarding, payroll files and Dayforce data entry.
  2. Ensure I-9 forms are completed accurately and on time, per federal guidelines, to maintain compliance. Follow retention guidelines for storage/destruction.
  3. Manage random drug testing program
  4. Manage pre-employment testing.
  5. Process unemployment wage/employment requests.
  6. Assist with the management of employee background checks (Act 153 and standard).
  7. Act as a backup for HR Associate position, as needed. Including some Dayforce entry at peak or emergency periods; administrative back up; maintain knowledge of recruitment policy, procedures, and systems; communicate with faculty, staff and students; process paperwork and files as needed.
  8. Perform other related duties as required or assigned.

Qualified applicants should forward a cover letter and resume via email to HROffice@pointpark.edu (preferred) or mail to:  
Point Park University
Human Resources Office
201 Wood Street
Pittsburgh, PA 15222

When responding via email please reference - HR COORDINATOR - in the subject line.

Please submit documents in Rich Text (.txt) Word document (.doc) or Adobe Portable Document Format (.pdf).

All emails submitted will receive an automatic confirmation email.  Due to some junk mail filters, the confirmation email may not reach you.  To ensure receipt of the confirmation email, utilize the return receipt option built into your email program when sending your information. 

NO PHONE CALLS PLEASE.
  Due to the high volume of resumes received, Point Park University will not be able to respond to inquiries regarding the status of your resume. If we determine that your skills and experience match the position requirements, we will contact you to discuss the opportunity further. If you do not hear from us, we encourage you to revisit our website at www.pointpark.edu for the status of the position and future opportunities.                                                                     

Point Park University is an Equal Opportunity Employer.