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Assistant to the President

POSTION:  Assistant to the President

DEPARTMENT:  Office of the President

REPORTS TO:     University President

REMOTE WORK CATEGORY:  Fully On-site

POSITION OVERVIEW:  The Assistant to the President develops, coordinates, and implements a broad range of high-level projects aligned with institutional goals and President-initiated activities. The Assistant to the President provides high-level administrative support to the President and is a member of the President’s senior staff team. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to work in a fast-paced and dynamic higher education environment.

QUALIFICATIONS:

  • Bachelor's degree in a relevant field, such as Business Administration, Public Administration, or Communication. Master's degree is a plus.
  • Previous experience in executive support roles, preferably within higher education or a similarly complex organization.
  • Excellent written and verbal communication skills, with the ability to draft and edit documents with accuracy and professionalism.
  • Strong organizational skills and attention to detail, capable of managing multiple tasks and priorities.
  • Proficiency in using office software tools, including Microsoft Office Suite and calendar management applications.
  • Ability to exercise discretion, diplomacy, and sound judgment when handling sensitive matters.
  • Strong interpersonal skills, with the ability to build and maintain relationships with diverse stakeholders.

POSITION CRITICAL SKILLS:

  • Project/Program Management: Effectively direct and integrate all aspects of a project or program; ensure that work progresses toward achieving goals and objectives.
  • Self-management. Demonstrate self-control and an ability to manage time and priorities. Make sound decisions even under pressure.
  • Planning and Organizing. Establish a course of action for oneself and/or others to accomplish specific goals. Plan proper assignments in order to appropriately allocate available resources.
  • Create and communicate a clear a vision/goal, gain alignment with appropriate stakeholders, and foster a supportive climate that will achieve the desired results.
  • Clearly express ideas, either verbally or in writing, to include but not limited to grammar, organization, and structure. Communicate cross-culturally among various cultures.
  • Effectively identify, collect, organize, and document data and information in ways that make the information most useful for subsequent assessment, analysis, and investigation.
  • Willingness to Learn. Promptly assimilate and apply new job-related information and skills.
  • Creative & Innovative Thinking. Develop innovative ideas that provide solutions to all types of workplace challenges by adapting traditional or devising new approaches, concepts, methods, models, designs, processes, technologies, and/or systems. Demonstrate a willingness to take fresh perspectives and risks in his/her thinking and seeking out fresh ideas from a wide variety of sources.
  • Ethics & Integrity. Consistently earn the trust, respect, and confidence of coworkers and students through consistent honesty, forthrightness and professionalism in all interactions, including meeting commitments and promises.

 POSITION CRITICAL BEHAVIORS:

  • Team Player. Work effectively with others in the organization and outside the formal lines of authority (i.e., peers, students and senior leadership, and the like) to accomplish organizational goals and to identify and resolve problems. Includes considering the impact of your decisions on others.
  • Critical Thinking. Demonstrate the ability to actively and skillfully conceptualize, apply, analyze, synthesize, and/or evaluate information as a guide to belief and action
  • Bias for Action. Exhibit the propensity to act or decide without customary analysis or sufficient information to achieve critical goals or objectives. Includes responsible risk-taking.
  • Self-Starter. Demonstrate initiative to take action to achieve goals beyond what is necessarily called for. Includes the ability to work in a less structured environment.
  • Customer Service Orientation. Make efforts to listen to and understand the customer (both internal and external), anticipate customer needs and give high priority to customer satisfaction.
  • Self-Confidence. Demonstrate initiative, confidence in oneself, resiliency and a willingness to take responsibility for personal actions. Have the courage to voice views that are unpopular
  • Demonstrate the ability to balance an attention to detail with the cost and benefit of doing so.
  • Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people. Stay agile in the face of change.

DUTIES/RESPONSIBILITIES:

  1. Provides executive level support to the President with regard to events, partnerships, etc.
  2. Works with the Office of the President’s team, planning agendas and overseeing follow-up as needed on projects.
  3. Works closely with Executive Admin on Board of Trustees documents as well as ensuring priority initiatives and projects are executed.
  4. Provides leadership regarding the Strategic Plan process.
  5. Participates with the President and other program directors and coordinators in institutional planning, policy development, and problem resolution.
  6. Develops, implements, and oversees professional administrative processes to ensure optimal functioning of the President's Office, helping to define and prioritize President's time.
  7. Develops partnerships with the appropriate individuals on campus to support the creation of successful programming to engage students, faculty, and staff in meaningful and rewarding ways to build and foster the university’s culture and collaboration goals.
  8. Research best practices relating to academic excellence efforts as well as creating mentorship and internship opportunities for students, staff and faculty.
  9. Responds to routine inquiries as delegated by the President.
  10. Reviews and research new or revised policies and strategies impacting the institution, and prepares reports and other communications on behalf of the President.
  11. Reviews internal and external correspondence and drafts responses for the President's approval and signature.
  12. Liaisons with members of the Executive Team, Faculty/Staff Assemblies and Student Government leadership, and external constituencies on the President's behalf to support and advance university goals and objectives.
  13. Supports the President in dealing with faculty, staff, and student issues.
  14. Working with the Executive Administrative Assistant to the President, manages requests for the President's participation/attendance at special engagements.
  15. Assists President by preparing and reviewing briefings for community events, scheduling meetings with external groups and managing follow up from events.
  16. Ensures briefings and agendas are prepared for meetings and events with external groups.
  17. Follows up with internal and external constituents on matters impacting the President.
  18. With support from Advancement, prepares presentations, reports and remarks for advisory councils and boards. Includes final review of materials and presentations for special projects needed for dissemination internally and externally.
  19. Plans, schedules, and coordinates visits to federal, state, and local government offices, including identifying key government community leaders with whom the President should meet and develop briefing materials ensuring follow-up to the visits.
  20. Assists President by preparing and reviewing briefings for community events, scheduling meetings with external groups and managing follow up from events.
  21. Keeps the President apprised of federal/state/local issues that are likely to affect the University.
  22. Work successfully as part of a team and responsible for developing then maintaining strong working relationships with co-workers.
  23. Attend and participate in staff meetings and training as required.
  24. Perform special assignments, projects, and other duties as required.

Qualified applicants should forward a cover letter and resume via email to HROffice@pointpark.edu (preferred) or mail to:  
Point Park University
Human Resources Office
201 Wood Street
Pittsburgh, PA 15222

When responding via email please reference - ASSISTANT TO THE PRESIDENT  - in the subject line.

Please submit documents in Rich Text (.txt) Word document (.doc) or Adobe Portable Document Format (.pdf).

All emails submitted will receive an automatic confirmation email.  Due to some junk mail filters, the confirmation email may not reach you.  To ensure receipt of the confirmation email, utilize the return receipt option built into your email program when sending your information. 

NO PHONE CALLS PLEASE.  Due to the high volume of resumes received, Point Park University will not be able to respond to inquiries regarding the status of your resume. If we determine that your skills and experience match the position requirements, we will contact you to discuss the opportunity further. If you do not hear from us, we encourage you to revisit our website at www.pointpark.edu for the status of the position and future opportunities. 

                                                                                               

Point Park University is an Equal Opportunity Employer.